Privacy Policy

The European legislation implemented on 25 May 2018, General Data Protection Regulation (GDPR), gives you more control over how personal information is used and makes it quicker and easier for you to check and update the information we hold about you.

We are committed to protecting and respecting your privacy. We will continue to be clear and transparent about the information we are collecting and what we do with that information.

This policy sets out the basis on which we process any personal data we collect from you, or that you provide to us. Please read the following carefully to understand how we will use this data and your rights surrounding it.

"We", "us" and "our" refers to Search With Purpose. We are registered in England and Wales as Freeman Search Ltd under company number 11840075.

We operate the following website www.searchwithpurpose.co.uk

The Data Protection Officer of Search With Purpose is Fern Freeman, Founder of the company

 

Information We Collect From You and How We Collect It

We collect a variety of personal data in order to provide our advisory services. For candidates, this typically includes employment history, degree(s) and other qualifications, languages and other skills as well as contact information. It may also include, age, nationality and gender, compensation details (where permitted by applicable legislation), a record of our contact history with you and comments, views or references from third parties. Where applicable, it will also include interview notes and a record of individual preferences and competencies. We advise you not to provide information which may be deemed sensitive on your CV as we will retain any documents that you have provided. For clients and potential clients, referees and sources data typically includes contact details, company information and role and for anyone receiving assessment or coaching from us, we will also process any additional personal data that you choose to provide to us during the course of either of these. In addition to information provided by you, we may gather information from LinkedIn, Google, Company websites, press and periodicals and other publicly available sources as well as third parties such as sources/referees. Selectively, we may hold sensitive personal data if relevant to a specific search and subject to your explicit consent.

We do not wish to collect Personal Information about racial or ethnic origin, political, religious, or philosophical beliefs, sexual preferences, social security or other government identification numbers, trade union memberships, health or medical conditions, or criminal history.

 

Legal Basis for Using Your Data

For prospective candidates, candidates, referees, sources and clients, our processing is necessary for our legitimate interests in that we require the information in order to be able to assess suitability for potential opportunities, to find potential candidates and to contact clients and referees. 

 

Use and Processing of Personal Data

Candidates

 Data collected or received on potential candidates is used in the usual course of our business for one of Search With Purpose’ confidential executive or non-executive searches. Summary biographical data may be shared with a client in the context of a particular search, for example to identify the most highly qualified and talented individuals within the markets we serve or to illustrate a typical profile within the individual search parameters. No representation is made about your interest or availability to contemplate such a role at this stage. Before presenting further details or indicating any potential interest you might have, we would make direct contact with you.

Your personal information may also be used anonymously and in the aggregate in order to put together industry, marketing and employment statistics. Used in this matter, your personal information becomes non-identifying.

Clients

We use your data to provide the services to your organisation, to manage our relationship and account with you and your organisation.

Referees and Sources

We use your data to obtain your opinion regarding candidates in the course of providing the services to our clients. In securing a reference from you about one of our candidates, we may process your contact details. We may also process certain professional details (such as your job title and employment history) and your connection to the candidate.

 

How We Store Data

We store all our data on a secure and centralised database provided by Invenias. Please follow this link for further information https://www.invenias.com/.

 

Who We Share Your Personal Data With

We may share your personal data with the following types of third parties for the purposes described in this policy:

  • In the case of candidates, referees, and sources, we may share your information with clients who will need to process your information for the purposes we have described in this policy.

  • In the case of candidates, we may share your information with third parties who we have retained to provide services such as degree and/or license verification checks, to the extent that these checks are appropriate and in accordance local laws.

  • Similarly, for candidates we may share your information with sources and referees with whom we liaise in connection with providing the services to our clients.

  • For sources and referees, we endeavour to keep your information confidential from the candidates you discuss with us, but under limited circumstances, your information may be disclosed to them.

  • We may share your information with any competent law enforcement body, regulatory or government agency, court or other third party where we believe disclosure is necessary as a matter of applicable law or regulation; to exercise, establish, or defend our legal rights; or to protect your vital interests or those of any other person.

  • We may share your information with third party service providers (our vendors) who perform functions on our behalf (including external consultants, business associates and professional advisers, such as lawyers, auditors, accountants, technical support providers, and third party travel agencies, outsourced IT and document storage providers).

  • We may share your information with a potential buyer (and its agents and advisers) in connection with any proposed purchase, merger, or acquisition of any part of our business, provided that we inform the buyer it must use your personal information only for the purposes disclosed in this policy.

  • We may share information with any other person with your consent.

Please be assured that we do not sell your information to third parties or use the information for purposes that are incompatible with those set forth in this policy.

 

How Long We Keep Your Data

We will retain your personal data for as long as lawful and necessary to provide you with our services. We will also retain your personal data as necessary to fulfil our contractual obligations and to comply with any legal obligations. Where we no longer need to process your personal data for the purposes set out above, we will delete your personal data from our systems.

 

Your Rights

You have the right to obtain access to your personal data; to have it updated or corrected if it is inaccurate or incomplete; to request that we restrict its processing or remove your data entirely from our system at any time. You may request the transfer of your personal data to a third party or request no further contact from Search With Purpose. When asked to remove a record from our database, Search With Purpose will retain minimal information to ensure we do not contact you or collect such information again or to keep a record of any information disclosed to our clients. You have the right to bring a complaint to the relevant data protection authority in your jurisdiction.

If you don’t wish us to hold any data on you or would prefer that we do not contact you for any reason, or if you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, please contact us at fern@searchwithpurpose.co.uk. We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.

 

Changes to the Privacy Policy

We reserve the right to modify or amend the Privacy Policy at any time and for any reason, as permitted by applicable law. If there are material changes to the Privacy Policy, we will post those changes here.

 

Last updated: 15th October 2021